Description

This article describes how to enable a user account to publish workflows, even if they do not have site collection administrator rights or site administrator rights.

Applies to

Workflow, Composer, Designer
10.X, 11.X

Solution

To publish workflows, a user must be a site collection admin or a site admin. However, you can configure your system so that this is not necessary.

1. Open a SharePoint site, using an account that will have rights to edit permissions.
2. Click People and Groups.
3. Click Site Permissions.
4. In the Settings menu, choose Permission Levels.
5. Click Edit Permission Levels.  (Note that if your site inherits from the parent site, you can either edit the parent site's permissions or break the inheritance and edit the permissions in the current site.)
6. Click Add a Permission Level.
7. Enter Workflow Publish as the name. (You can name it something different if you like.)
8. Under Site Permissions, click Open.  Note: You can select any permissions that are appropriate, but SharePoint requires at least one to be selected.
9. Click Create.
10. In the breadcrumb(s), click the Permissions link.
11. In the New menu, select the New Group item.
12. Enter Workflow Publishers Group as the name.
13. Click Workflow Publish (or whatever you chose to name this group in step 7) in the Give Group Permission to this Site.
14. Click Create.
15. Add any additional users that you want to publish ShareVis workflows to the Workflow Publishers group.
16. In the sharevis.config file, add the key PublisherPermissionSets. Set the value to ShareVis Publish. (See Changing Workflow Settings and Configurator Options for more information about adding/changing keys in the sharevis.config.)
17. For any site where this group of people can publish, add the group to the SharePoint site.

Note that there are other ways to accomplish this. The key part in making this work is making sure that the person you want to be able to publish has the permission that you specified in the sharevis.config file.

Additional Information

Changing Workflow Settings

Configurator Options